Philadelphia FIGHT

Finance Department

Accounts Payable Specialist Job Description

Philadelphia FIGHT was initially founded in 1990 as a comprehensive AIDS service organization. Today we are a Federally Qualified Health Center (FQHC) with clinical sites that provide state-of-the-art culturally competent primary care, advocacy, social services, consumer education and outreach for patients in need regardless of HIV or insurance status.

The patients and staff at Philadelphia FIGHT are diverse and represent a broad spectrum of race, religion, gender identity, sexual orientation, HIV status, and physical ability. All staff are required to consistently demonstrate sensitivity to the diverse nature of our community. Successful FIGHT staff are professional, innovative, emotionally intelligent, intellectually curious, hard-working, reliable, and committed to a trauma-informed, patient-centered approach in all interactions with patients and their families.

Summary: The Accounts Payable Specialist is responsible for various duties related to maintaining accurate and current accounts payable, including data entry and timely communication with the appropriate individuals or entities regarding charges, payments, notices, the status of accounts payable, and related information. The specialist also manages outgoing bills and invoices on behalf of the company. These bills might include vendor invoices, utility payments, product or inventory invoices, employee expense accounts, and reimbursements.

Qualifications: To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skills and ability required.

• An associate's degree in accounting is preferred but not required.
• 2-3 years' experience in accounts payable.
• Experience with SAGE 100 or MAS 90 preferred but not required.
• Payroll system experience, preferably iSolved.
• Familiarity with Chart of Accounts and General Ledger expense accounts.
• Understanding of internal controls and compliance.
• Excellent written and oral communication skills.
• Demonstrated analytical ability, abstract reasoning skills, and excellent organization skills.
• Ability to prioritize and work independently in a fast-paced environment.
• Ability to work well with staff and vendors.
• Ability to work within a diverse work environment and keep a pleasant demeanor while having interruptions.
• Attention to detail.

Essential Duties: Essential job duties for this position include the following items. Other duties must be performed as assigned or required.

• Process invoices for all entities by verifying transaction information, scheduling, preparing disbursements, and obtaining payment authorization.
• Ensures all transactions are supported by appropriate documentation and files are maintained according to record retention requirements.
• Generating Purchase Orders when necessary.
• Maintain accurate vendor ledgers and files, including, but not limited to, entering and updating ledger information, posting, and correcting charges.
• Research statements to ensure all invoices have been paid. Ensure prompt payment discounts are applied and follow up as necessary.
• Required to work directly with vendors and their agents to ensure all accounts are accurate and current.
• Disseminating and mailing of accounts payable payments.
• Complete all company forms, documenting appropriate communications and vendor payable information.
• Resolves account discrepancies by investigating documentation and issuing payments and adjustments.
• Review and process credit card reconciliations.
• Assist in the annual external audit(s).

Other duties as assigned:

• Cross-train and serve as backup for other functions within the department.
• Other duties as assigned by the accounting manager or CFO.
• Special projects.

Work Hours: 40 Hours/Week; Exempt. Evening and weekend hours are rarely, but occasionally required, as is the availability to represent the organization at conferences, conventions, and meetings, as appropriate and assigned.

Working Conditions: Conditions typical of an office environment, including computer and telephonic equipment.

Physical and Mental Requirements: Ability to work under pressure and be creative and analytical. Ability to continuously stand, walk or sit. Ability to work at a computer screen for long periods of time.

Salary range: $50,000 - $55,000. Competitive employee benefits; medical, dental & vision insurance begins on the first day of employment.

Other: Initial probationary period is three months.

Philadelphia FIGHT requires proof of completed COVID-19 vaccination series for all new employees hired. Medical and religious exemptions will be honored consistent with EEOC regulation.

FIGHT is an EEO, Affirmative Action, LGBTQ, people living with HIV/AIDS, and protected veterans' institution.

We recognize that an inclusive workforce with a variety of views, perspectives, and backgrounds is an integral part in our organizational success. We encourage and embrace a diverse workforce that provides us with unlimited ideas and innovative solutions. We are dedicated to recruiting, hiring, and retaining employees from many backgrounds.

To apply: https://www.fight.org/careers/